How to Protect PowerPoint Presentation from Editing

By ChesterUpdated on December 17, 2022

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How to protect PowerPoint from Editing?
"Interestingly, I found audience who attend my class changed and edited my PPT file without prior notice or approval from me. This annoys me as I don't think it is appropriate or acceptable to me. If there is any disagreement against my presentation, I would appreciate if they can point out directly or tell me after lecture but I don't like people editing my PPT privately. Can anybody tell me how to protect PowerPoint from editing? " - From a lecturer.

Why Do We Need to Protect PowerPoint

Microsoft PowerPoint is one of the most useful presentation software with features designed to help users create highly effective presentations. PowerPoint is used in various fields and able to hold information that is both important and sensitive. Therefore, locking a PowerPoint presentation is a necessity. You may need to protect the whole presentation from eaditing to prevent accidental changes that may interfere with the presentation or you may just want to lock individual slide with crucial information from being edited.

There are many ways to protect PowerPoint Presentation that we can find on the internet, I sum up 7 easy solutions here, they include normal ways which it uses the Microsoft Office itselft and to protect PowerPoint from editing via professional tool. I list out the detail steps blow, let’s take a look.

Method 1: Protect A PowerPoint Presentation by Adding Watermark

To protect a PowerPoint Presentation from being copied, you can add watermarks to copyright your slide. Using a watermark to indicate your individual logo or company logo.

Step 1. Open the PowerPoint Presentation that you want to add a watermark.

Step 2. Click the View tab on the ribbon, go to Slide Master.

Step 3. If you want to insert a watermark on all slides, select the first parent master slide to start. If a single slide, skip the parent slide and choose the selected individual slide.
Step 4. Click the Insert tab from the ribbon.

Step 5. Click the Text Box of the Text section.
- Once a text box appears, fill in the watermark information.
- If you want to change the format of watermark shapes, go to the Format tab on the main PowerPoint ribbon.
- Head on over to the Format tab, click Send Backward, and then choose to Send to Back.

Step 6. Go to the View tab and click Normal to go back to the normal PowerPoint view.

Method 2: Protect Your PowerPoint Files with UkeySoft File Lock

Protecting one PowerPoint file is easy by using The Microsoft Office, but it still needs many steps to set up sometimes. What if I want to protect the whole folder of PowerPiont files, I don’t want to set up protection for the PowerPoint files one by one, is there a professional software with simple steps? Yes, Ukeysoft File Lock is a reliable software designed to lock, protect, hide files, folders from local disks and external disk. Once you set protection on the PowerPoint file, they can read the write-protected files, but nobody can rename, delete and modify slides. Just a few simple steps, then you can protect your PPT files or even folder with Ukeysoft File Lock.

Step 1. Install and Launch UkeySoft File Lock Program
You need to download the UkeySoft File Lock program and install it on your computer. Launch it and enter the initial password "123456" to start.

Step 2. Select Protect File Feature
You'll see different features under the Local Disk column, such as Hidden Files, Locked Files, Protected Files, and Folder Monitor. In this case, select "Protecting File" and continue.

Step 3. Add PPT Files to Protect
Then you see 3 buttons on the right side, “Protect File”, “Protect Folder” and “Protect Drive”, select one function according to your needs. A small window will pop up allowing you to select a single file, folder for drive to protect and click “OK”. after refreshing, you will set a “Protected” status indicating that your file/folder/drive has successfully protected.

So only 3 simple steps, your PPT files have been locked with password, and they are perfectly safe without worrying about the prying eyes.

Step 4. Unprotect PPT Document
If you do not want your PowerPoint files to be protected anymore, choose the files or folders by ticking them, then select the “Unprotect” button on the right side. Since then, these files or folders are no longer protected.

Free downoad the UkeySoft File Lock and start to lock your PPT and more documents.

Method 3. PowerPoint Restrict Access

Another method to protect your data is to restrict PowerPoint access. No one can edit, copy, or print your file.

Step 1. Go to File tab > Info.

Step 2. Choose Protect Presentation and then click Restrict Access from the drop-down menu.

Method 4. Set A Password for PowerPoint File

You can also set a password on file. If anyone wants to view the slides, enter the password first.

Step 1. Choose File tab > Info.

Step 2. Click Protection Presentation and then click Encrypt with Password.

Step 3. Type the password and click OK.

Step 4. Enter the password again to confirm.

Method 5. Mark Presentation as Final and Make it Read-only

Speaking of preventing PPT files from editing, Mark as Final is a good option to mark the files as the final version and make it read-only.

Step 1. Click the File tab on the PowerPoint ribbon.

Step 2. Choose Info on the left panel, you can see the Protect Presentation part on the right side.

Step 3. Click Protect Presentation and choose Mark as Final.

Method 6. Set Modify Password for Presentation

When you save a PPT file, you can choose to set the modified password. Without a password, you can only read the content and can not modify slides.

Step 1. Go to File > Save as.

Step 2. On the Save as window, click Tools on the bottom. Click General Options.

Step 3. On the General Options window, go to "File sharing settings for this document", type your password for modifying.

Method 7. Make My PowerPoint Uneditable Permanently

How to make PPT uneditable permanently? The quick protection method is to convert PPT as an image.

Step 1. Open the File tab and select Save as on the left corner.

Step 2. Click Save as type box and choose PNG or JPEG format from the menu. Click the Save button.

Step 3. Microsoft PowerPoint will ask you whether you want to export all slides or the current slide. Choose Every Slide and click OK.

Conclusion

Protecting a PowerPoint presentation can be a great way to prevent sensitive information from becoming public and also from preventing accidental editing. As we have seen in this article, the process is very easy and can be done in different methods depending on how you want the PowerPoint presentation to be protected.
Fortunately, Ukeysoft File Lock makes the way easier and more effective to protect your PPT files, folders or even drive, and it can do much more than protecting PPT files from being copied and edited.